Howto - XING event creation
Friday, October 26th, 2007Hello,
You are Vice President of Public Relations (VPPR) or do you help recruit members for your Club? XING events services can help.
Guide to the Events services of XING
This is just an overview, not an exhaustive document. Explore the service and use your own common sense to figure out how to use it best at your club.
If you are not an XING member yet, please click on this invitation to join.
Step 1: Ask to be a temporary Co-Admin of the XING Toastmasters group
You can create events without doing this step, but it will offer more visibility for your event. Only the admins can create a group event for the XING Toastmasters groups. Benefits include:
- A Toastmasters logo on your events
- Your event appears in the Toastmasters International event list on XING
Before creating your event in XING, post a request on the XING Toastmasters forum. We’ll add you in the admin group and you will have the option to create XING Toastmasters events, as explained below.
Step 2: Create your event
First Page
- To create a new meeting, go to this page:
https://www.xing.com/app/events?op=new
* You have a limit on how many events you can create in XING. If you have reached your limit, ask another XING Toastmasters member to create it for you. - Title
Pick an interesting title. You are marketing your event! - Description
Add a phone number, so you can be easily contacted. - Category
Social events are more attractive than Course or Culture
- Geo-Localization
Add the Full address in the City field.
The geographical search (near to you) is very effective in XING. Visitors will know where to go for your event. - After creating the event, check the link
Show location and modify the location if necessary
Page 2
- Choose the Toastmasters group ( only available if you are a co-admin)
- Promote your Local Club
- Overbooking
Because some people who accept the invitations will not actually show up, overbook!
Offer up to 15 places if you have only 10 - With or without guest
I recommend not allowing guests. You will loose the ability to track some of the attendees. Ask everyone to register separately. - The language option is very useful. If your club is limited to a certain language, pick the one spoken at your club.
Step 3: Manage your event
- Booking external contacts
Use the XING function to invite people by email and to add the email of your guests
firstname name < adresse@email >
As an organiser, you can confirm whether people will attend. This is especially helpful for people who are not yet on XING, but who might be happy to join. - Export
Export the list of the participants and send it to your address book or other program (Personally I use Google Docs for sharing the Excel file with my VPA) - Use the list of “Maybe” and “Yes” people who did not actually attend. They are your invitation list for the next event.
- After the event, use the function, “Send a mail to all the participants.” Send a message thanking everyone.
Step 4: Share your experience
- Give us your feedback. Did this HowTo help? Use the “Comment” feature here.
- Share your best practices.
- Spread the word to the Toastmasters community.
- Let fellow members and officers know about the new tools available to them and how they helped your club.
